Hotel Itinerary Reservation for Visa (2022)

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Most embassies and consulates around the world will ask you to submit proof of accommodation alongside with the other documents, especially if you are applying to visit one of the European countries.

(Video) Flight itinerary and hotel reservation for visa application

The reason behind such a requirement is that the immigration authorities of every country want to know where you will be staying throughout your trip, and telling them that you will be staying at a hotel or at a friends’ house is not enough. You will have to submit proof where you are planning to stay. However, to many, this requirement might seem confusing and frustrating, especially for the fact that every country has different rules and requests when it comes to proof of accommodation.

What Can I Submit as Proof of Accommodation?

The embassy or consulate that you have to apply at in order to get a visa to your destination country, may require from you for either proof of accommodation, certificate of accommodation, letter of accommodation or hotel confirmation letter.

However complicated that it might seem, all of the above-mentioned serve for the same purpose: as evidence that you have a place where to sleep during your stay in your destination country.

This proof/certificate/letter can either be a:

  • Hotel booking,
  • Host invitation – if you are planning to stay over at friends or family members/relatives,
  • Confirmation by an organized tour operator or holiday tours, or
  • Rental agreement / contract.

Though most of the countries will require you to submit proof of accommodation, especially in the old continent of Europe, in many other countries you will only have to show Means of Subsistence. Which means you will have to show proof, like a bank statement, that proves you have enough money to financially maintain yourself during your trip, including the stay at the hotel/hostel/guest house.

Hotel Reservation

If you are planning to stay at a hotel in your destination country then you will have to submit proof of the hotel booking, which usually is a ‘hotel confirmation letter’ which is also known as hotel itinerary for visa application. This means that after you book a room/suite, the hotel will issue you a letter which confirms it.

This letter must contain the following information:


  • your full name
  • your entry and exit dates
  • hotel address
  • hotel contact details as phone number, email, etc.
  • a valid hotel reservation code

Every embassy or consulate advises its applicants to make a hotel reservation at a hotel that will fully refund your expenses in case of visa rejection or delay. If you cannot find one like that, then try to find the cheapest hotel reservation. That is because if you book a room at a hotel that does not refund you in case of visa application rejection or delay, then you will lose your money.

You can also submit dummy hotel booking as proof of accommodation. Although this method may sometimes be referred to as a fake hotel reservation, this is by no means a fake booking. It’s just a booking without paying the price before the approval of the visa application.

To make a hotel booking without paying the price you could use the services of VisaReservation.

Should I get a hotel itinerary booking without paying the full price?

Many hotels charge non-refundable fees just for making a booking. This may be inconvenient because you could never be sure that you will get your visa approved, and you will not get refunded even in case of visa rejection.

However, there are specialized companies such as VisaReservation that will support your visa application by providing you with a dummy hotel booking confirmation for a small fee. This service is completely safe and is the most inexpensive way of dealing with hotel bookings prior to obtaining your visa.

Invitation From the Host

Many travelers, when traveling abroad plan to spend their night over at friends or family relatives in order to avoid expenses. It is not a problem for the embassy/consulate if you wish to do so, but you will still have to show proof that your friend or relative is willing to take you in and not only.

The host must write an Invitation Letter, where they confirm that you will be staying over at their place. This letter must contain the following details:

  • Dates when you will be staying,
  • Address of the place,
  • Name and Surname of the host,
  • Contact details of the host as email and telephone number,
  • Signature of the host,
  • The area of the place, and the number of members living in there.

Though not a requirement by every country, your host will also probably have to show proof that he or she has enough room for you. Because, in case you are planning to visit your friends, who are a couple that possesses only one bed at their place, and not even a sofa, then the embassy will most likely not approve your stay there. Actually, it is the host who is obligated to usually apply at the local office of his or her hometown for a document called ‘certificate of accommodation’ that confirms the availability of free room for another person. If the local authorities think that the available room is suitable for another person they will issue the document to the host, but if not then they will refuse to do so.

(Video) Canada Tourist Visa | How to make Itinerary? Hotel booking | Return flight Ticket | Travel Insurance

Invitation letter for Schengen Visa Application

In Europe, though the Schengen Area member states have a common policy on the issuance of visas, when it comes to the host invitation letter, each of them has their own rules. For example:

  • In France, the host must submit an original of the so-called “Declaration d’Accueil” (guarantee document). The same applies if the host is from Luxembourg.
  • In Austria, the host must request the ‘“Elektronische Verpflichtungserklärung“ at his/her municipality in Austria. He or she has to deliver this document to the Austrian Authorities not earlier than 30 days before the applicant’s visa appointment date.
  • In Belgium, the original “Engagement de Prise en Charge – Verbintenis tot Tenlasteneming 3 bis” must be stamped by the municipality and have the embossed stamp of the foreign office.
  • Whereas in the Netherlands the host must submit the original “Bewijs van Garantstelling”, and also three salary sheets/reports and work contract of the inviting person. If the host is independent he or she must also submit the registration in the trade register of the company, the decision of taxation called “down aanslaginkomstenbelastingen”, an official document from the tax “Belastingdienst”, and its profit and loss account copy.

Confirmation by Organized Tour Operator or Holiday Tours

If you are planning to go on a tour organized by a tour operator, together with a group of people, then you will have to submit a letter by the tour operator. The letter must show the hotels/hostels/guest houses where the group will be staying throughout the whole tour. The letter must include the following detailed information of each place:

  • name of the place
  • address
  • telephone number & email
  • date of entry and exit
  • name in which the reservations were made

The tour operator must be legal in order for the issued documents to be valid.

Rental Agreement or Contract

If you are planning to rent a place in your destination country, then you should arrange that before you apply for a visa. You can find a place at your destination country online, also sign the contract online and submit it on the day of your interview at the embassy or consulate, alongside with the other documents.

In general, the contract must contain the below-listed information:

  • name and surname of the landlord
  • his / her contact details as email, telephone, home address, etc.
  • address of the rented place
  • the period during which time the place has been rented by the applicant (entry and exit date)

The house/apartment/room must be rented legally, which means registered at the competent authorities at the applicant’s destination country. The agreement must be signed by both the landlord and the renter.

Accommodation Proof for Backpackers

If you have to obtain visas in order to visit the countries you are planning to travel to backpacking, then you must know that visas are not backpacker-friendly. The consulate or embassy will insist for you to show proof of accommodation, and they will not accept reasoning as “I will rent a car, and sleep in it when I get tired!” or “I will sleep in my tent!”

(Video) When to Book Schengen Visa Flight Reservations (Europe Visa)

However, your case is not a lost one. You do not have to change your plans since you can still book a hotel room with free or very cheap cancellation, and then after you get your visa you can cancel it. You are strongly advised to be careful when doing such stuff, because some countries, like Belgium, will check if your hotel reservation is still available when you arrive at the border by calling the hotel. If you have already canceled your accommodation, then you will not be allowed to enter.

Many websites offer fake hotel reservations for very little money, but you are not advised to buy one of them. If the competent authorities find out that you have provided a fake document, then you might get banned from entering that country. It will also damage your other visa applications, especially if you have been banned from a Schengen country.

Sponsored Accommodation

If you are going to attend some kind of professional activity like training, seminar, research etc., and the expenses will be covered by the organizer, you will still have to submit proof of accommodation. In this case, it should be a letter signed/stamped by the organizers, which aside of the main details as the address of the accommodation place, email, and telephone number, it should highlight who is going to cover the expenses of the accommodation.

Proof of Accommodation vs. Means of Subsistence

Proof of Means of Subsistence is usually a document (like a bank statement) which evidences that you possess sufficient funds for the trip, that you will be able to financially maintain yourself during your stay in your destination country. Every country has the appointed sum of money that the traveler must possess per each day he or she plans to spend in that particular country.

There is a very close link between the Proof of Accommodation and Means of Subsistence since if you are going to stay at a hotel, you will be required to have more money rather than if you are planning to stay at some friends or relative’s place. For example:

  • In Belgium, the traveler must possess EUR 95 per day if staying in a hotel, and EUR 45 when planning to get accommodated by cheaper means, in order to be able to get the visa.
  • In France, the traveler must possess the daily money amount of EUR 120 if holding no proof of prepaid accommodation. If the visitor has a prepaid hotel, then he or she must possess EUR 65 per each day. In case the applicant plans to use cheaper forms of accommodation the amount decreases to EUR 32.25 per day.
  • Whereas, for a traveler to be able to obtain a visa to Denmark, she or he must possess EUR 67.24 per day if staying in a hotel. While if staying in a hostel or similar cheaper means, the required amount of financial means is EUR 47.07 per day. On the other hand, if accommodation is covered by a third party (the traveler stays at relatives or friends), the required amount of financial means lowers further.

Read also:How to Get the Flight Itinerary for any Visa Application

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(Video) How to Get Flight Itinerary for visa, Hotel Bookings for visa and Travel Insurance For Visa


Is hotel booking necessary for tourist visa? ›

If you are planning to stay at a hotel in your destination country then you will have to submit proof of the hotel booking, which usually is a 'hotel confirmation letter' which is also known as hotel itinerary for visa application.

How do you show proof of accommodation? ›

A proof of accommodation document is simply a document that shows you have somewhere to stay during your trip to the Schengen Area. It could be a hotel booking, a letter from family or a friend, or a rental agreement stating you have the short-term rent of a home for the duration of your trip.

Do you need an itinerary for a visa? ›

Most of the Embassies or Consulates accept Round-trip Flight Reservation with a Flight Itinerary as a form to prove you have a prearranged journey. But, again, they want you to provide the actual Flight Ticket once you get your visa approved.

How can I increase my chances of getting a visa? ›

  1. Your travel history – The more you travel, the more you position yourself for success in the visaphere. ...
  2. Successfully answering the questions on the minds of the visa officer. ...
  3. Having strong home ties.
  4. A good financial situation.
  5. Ability to read and follow instructions.

How do I get a dummy hotel visa booking? ›

This can be done in 3 ways: Provide an invitation letter from a friend or relative residing in the country you are visiting. Book a reservation with a hotel or hostel and use the confirmation letter as proof of accommodation. Get a dummy hotel reservation through a verified agent.

Can I change my hotel after getting visa? ›

Yes you can definitely change hotel booking after getting tourist visa.

Do you need to confirm hotel reservations? ›

Hotel staff will know what they need to do next, and if they don't, you're probably not at a hotel. Call to confirm before your visit. Yes, even if you booked directly with the hotel. Verify and confirm your reservation number.

Does embassy check bank statement? ›

While applying for a visa, submitting the Bank Statement is one of the conditions. The embassies wants to make sure, that the person applying for the visa is having sufficient money for the trip.

How do I prove my spouse visa accommodation? ›

Evidence should demonstrate how the applicant can legally occupy the accommodation. This could be via a copy of the property deeds, mortgage documents, tenancy agreement and/or letter from the landlord confirming that rent payments are up to date and the applicant is allowed to occupy the property.

What is a travel itinerary for visa? ›

A flight itinerary for visa is a detailed route of your flight. It includes information such as flight name, departure/arrival timings along with dates, flight code, departure/arrival airport IATA codes and the flight reservation/booking numbers.

How do I apply for a visa itinerary? ›

Go to Visa Reservation.
  1. Go to Visa Reservation.
  2. Choose the right travelling package for your needs.
  3. Submit your flight details and proceed with the payment.
  4. You will receive an email with all the details of your Flight.
  5. Print the email and provide it to the diplomatic office during your visa interview session.

How do I write a travel itinerary? ›

#How To Structure Your Travel Itinerary?
  1. Write a Brief Introduction:
  2. Give an Overview:
  3. Include Detailed Information for Each Day (Day 1, Day 2, etc.):
  4. Add Useful Information:
  5. Sign Off with a Conclusion:
  6. Figure Out the Length of Your Itinerary:
  7. Decide on Stops and Attractions:
  8. Plan the Logical Routes:
24 Sept 2021

How can I convince my Embassy for visa? ›

The tips below are intended to help you prepare for your visa interview at the U.S. Embassy or U.S. Consulate in your home country.
  1. Ties to Home Country. ...
  2. English. ...
  3. Speak for Yourself. ...
  4. Know the Program and How it Fits Your Career Plans. ...
  5. Be Concise. ...
  6. Supplemental Documentation. ...
  7. Not All Countries Are Equal. ...
  8. Employment.

Which is the easiest visa to get? ›

E-Visa for Indians : Countries That Offer Easy Visa for Indians
  • Singapore. A beautiful concrete jungle, Singapore is amongst the most expensive cities in the world, yet the easiest to travel to for Indians. ...
  • Vietnam. ...
  • Turkey. ...
  • Cambodia. ...
  • Oman. ...
  • Myanmar. ...
  • Malaysia. ...
  • Laos.

What is a hotel itinerary? ›

The itinerary consists of actual hotels, prices, and dates. The booking code/reservation number is an Atlys-specific code.

How can I make a hotel reservation without paying? ›

With Expedia's Book Now Pay Later you don't pay for your rooms until you arrive at the property. Rooms booked in advance are guaranteed for your stay but are only paid for once you check in. If anything comes up to keep you from your vacation, you won't be charged for missing or modifying your reservations.

How can I reserve a hotel without a credit card? ›

If you're dead set against using a credit card, there are other options to consider. These include using a debit card, buying a prepaid card, or using an online travel agency that allows payment via PayPal.

Can I change my itinerary after getting visa? ›

You should follow the itinerary you gave when you applied for the visa. You cannot change your itinerary so completely that the information you gave in the visa application is no longer true.

How long can you stay in a hotel without paying? ›

First, if you fall behind in your payments, the hotel owner must give you a written notice demanding full payment within 14 days. If you do not pay what you owe by the time the 14 day period ends, the landlord may start an eviction against you. The hotel or motel owner can also ask you to leave by giving you a notice.

Can I change my itinerary within the Schengen area? ›

As far as the Schengen rules go, there is nothing odious about making small changes to your travel plans after you apply for a visa, as long as the overall purpose and destination of the visit remain true to what you described in the application. Switching to different hotels certainly falls under that.

Should I book hotel for UK tourist visa? ›

Do I need to book a hotel for a UK visa? Yes, unlike the flight, hotel reservation for UK visa is needed and we recommend that it should be included in the package of documents submitted.

Is hotel booking required for Canada visa? ›

Confirmed hotel bookings (If Any); Canada country Currency and other forms of forex; An unlocked smartphone, preferable with a Sim card from India; Any additional documents required to prove your purpose of visit (especially if you are travelling on a business Visa).

What are the requirements for UK tourist visa? ›

You should submit the following documents to apply for a UK visa:
  • UK visa application form. ...
  • Two photographs. ...
  • Your Valid Passport. ...
  • Proof you have the financial means to cover the living costs while in the UK. ...
  • Proof of accommodation. ...
  • Detailed travel itinerary. ...
  • Tuberculosis Test Results. ...
  • Biometric information.

Do I need proof of accommodation for UK visa? ›

Accommodation and travel details- confirmation of accommodation booking. If you will be staying with your family member/ friend for the duration of their stay in the UK you should provide proof of the address (e.g. a copy of tenancy agreement). Evidence you can pay the cost of your return travel from the UK.

What is a travel itinerary for visa? ›

A flight itinerary for visa is a detailed route of your flight. It includes information such as flight name, departure/arrival timings along with dates, flight code, departure/arrival airport IATA codes and the flight reservation/booking numbers.

Why UK visas are getting delayed? ›

Processing times have recently been affected by COVID-19 and the war in Ukraine. For example, partner visa applications from outside the UK, which usually take 12 weeks to process, are currently taking up to 24 weeks to process from the date of biometric enrolment at a visa application centre.

How long does it take for UK visa to be approved 2022? ›

Visit the UK

Visit visas, including standard visitor visa applications, are currently taking on average 7 weeks to process, however some applications might take longer. We are working hard to process applications to get back to the 3-week service standard.

How long does it take to get visa after biometrics Canada 2022? ›

How long does it take to get a visa after Biometrics Canada 2022? It takes around 8 weeks to get a visa after submitting your biometrics along with the work permit to the IRCC.

How can I get my itinerary for Canada visa? ›

If you're planning to obtain your flight reservation for visa without paying for the ticket, all you have to do is follow the 3 simple steps below: Visit the Visa Reservation website to choose the right package. Submit the travel details and make the payment online. Receive flight itinerary in email.

Does Canadian Embassy verify bank statements? ›

The Embassy does not check bank statement in case of every applicant. It is done on random basis or in case of doubt.

How much bank balance is required for UK visit visa? ›

You must have at least £4,000 in your savings. Anything less than that can raise questions and lead to visa refusal. Again, UK Visas and Immigration does not specify what is acceptable in terms of funds.

How much bank balance is required for visitor visa? ›

How much bank balance should you have for applying to the US tourist visa? The amount of bank balance you should have for applying to the US tourist visa depends on the duration. If it is a 15-day trip, you must have $ 5,000-10,000 in your bank.

Is it easy to get UK tourist visa? ›

It's not easy to get the UK tourist visa, there is a long list of required documents.

What is adequate accommodation? ›

“Adequate accommodation” means that the spouse has a suitable place to live that is safe, meets the required housing standards, and has sufficient space.

What is a certificate of accommodation? ›

What is an Accommodation Certificate? The certificate shows that a property is considered to provide a safe and healthy environment for the occupants and that the property satisfies overcrowding standards.

What is the 28 day rule UK visa? ›

You'll need to prove you have extra money for each family member you bring with you. You must have this money for at least 28 consecutive days. The end date of the 28-day period must be within 31 days of the date you apply for your visa.


1. When to Book Schengen Visa Hotel Reservations (Europe Visa)
(Grant Thomas - Visas Association)
2. How to get a flight itinerary for visa, hotel booking and travel medical insurance for any visa
(Visa Reservation)
3. Flight Itinerary and Hotel Reservation for Visa Application - Visa Reservation
(Visa Itinerary)
4. How to book a verifiable flight ticket for Visa Applications (3 options)
(Miss Raine Travels)
5. How to book dummy accommodation for Visa Application without using any Credit card | Deep Focus
(Deep Focus)
6. Flight Itinerary and Hotel Bookings For Visa Application - Schengen Travel
(Schengen Travel)

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