Free Work Schedule Templates for Word and Excel (2022)

Smartsheet Contributor Kate Eby

April 13, 2016

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In this article, we’ve gathered all the best work scheduling templates to provide you with the most comprehensive listing, so you can meet your employee scheduling and time management needs.


Included on this page, you’ll find a downloadable employee schedule template, weekly work schedule template, work rotation schedule template, and more in Excel and Word formats.We've also provided work schedule templates in Smartsheet, a real-time work execution platform that makes planning and tracking your schedules easier and more collaborative than Excel.

Employee Schedule Template

Free Work Schedule Templates for Word and Excel (1)

Download Employee ScheduleTemplate

Excel | Smartsheet

This free template shows a weekly shift schedule and calculates paid hours and labor costs based on your data. You can adjust the starting day for the week, and shifts can be highlighted to specify day shift, night shift, vacation hours or other employee work shifts.

Bi-Weekly Work Schedule Template

Free Work Schedule Templates for Word and Excel (2)

(Video) Create Employee Schedule in Excel - Free Template Tutorial

Download Bi-Weekly Work ScheduleTemplate

Excel | Smartsheet

This bi-weekly work schedule template allows you to plan ahead and view two full weeks, including weekends. Days are divided into hourly segments from 7:00 a.m. to 6:00 p.m. This template can be customized to change dates or time intervals, and can be printed as a blank document if you need a schedule that can be filled out by hand.

Weekly Work Schedule Template

Free Work Schedule Templates for Word and Excel (3)

Download Weekly Work ScheduleTemplate

Excel | Smartsheet

This simple weekly work schedule template has a column for employee names and assignments followed by columns for each day of the week, including weekends. At the top, specify which department the schedule is for, and customize the week to meet your business needs.

Employee Shift Schedule Template

Free Work Schedule Templates for Word and Excel (4)

Download Employee Shift ScheduleTemplate

Excel | Smartsheet

This employee shift schedule template shows daily shifts for each employee, broken down hourly and with room to assign tasks or work areas. The basic format makes it simple to use and easy for employees to read.

Work Rotation Schedule

Free Work Schedule Templates for Word and Excel (5)

Download Work Rotation ScheduleTemplate

Excel | Smartsheet

A rotating schedule can make it harder to plan and stay organized. This free work rotation schedule template shows the weekly schedule for each month. It includes every month of the year, creating an annual view of the work rotation schedule.

5-Day Work Schedule Templates

Free Work Schedule Templates for Word and Excel (6)

Download 5-Day Weekly Work Schedule Template, 8-6pm

Free Work Schedule Templates for Word and Excel (7)

Download 5-Day Weekly Work Schedule Template, 24-hour

Download 5-Day Weekly Work Schedule with Two on a Page Template

Download 5-Day Weekly Work Schedule Template with Notes

5-Day Weekly Work Schedule Template, 8-6 p.m. for Excel: If you only need a weekday schedule showing business hours, this template provides a simple calendar view of the work week. Each hour is broken down into 15-minute intervals so tasks can be organized throughout the day.

5-Day Week Work Schedule Template, 24-hour: This free weekly template is similar to the 5-day work schedule above, but shows a 24-hour view for each day. This is great for swing shifts or any tasks that need to be scheduled late at night or early in the morning.

5-Day Weekly Work Schedule with Two on a Page Template: This blank weekly schedule template is basic and easy to use. Add your own time periods and plan your week from Monday through Friday.

5-Day Weekly Work Schedule Template with Notes: This weekday work schedule template offers the simplicity of a blank calendar with the added benefit of a section for notes. Use this area for instructions to employees, to create a more detailed plan, or as notes to yourself for the coming week.

(Video) Free Employee Schedule Templates & Instructions

Mon-Sat Weekly Work Schedule Templates

Free Work Schedule Templates for Word and Excel (8)

Mon-Sat Weekly Work Schedule Template

Mon-Sat Weekly Work Schedule with Two on Page

Mon-Sat Weekly Work Schedule with Notes

Free Work Schedule Templates for Word and Excel (9)

Mon-Sat Weekly Work Schedule Template: Create a weekly work schedule that includes Saturday. Save a blank version of this weekly work schedule template and create a new one for each week. If your schedule changes, you can easily modify the template to match.

Mon-Sat Weekly Work Schedule with Two on Page: Having two templates on one page makes it easy to plan in advance. It's great for businesses with Saturday shifts or for anyone who wants an easy calendar view of their week.

Mon-Sat Weekly Work Schedule with Notes: Need extra room for written reminders? This weekly work schedule template offers the Monday to Saturday view along with room for notes at the bottom of the page.

Sun-Sat Weekly Work Schedule Templates

Free Work Schedule Templates for Word and Excel (10)

Sun-Sat Weekly Work Schedule Template

Sun-Sat Weekly Work Schedule with Two on a Page

Sun-Sat Weekly Work Schedule with Notes Template

Free Work Schedule Templates for Word and Excel (11)

Sun-Sat Weekly Work Schedule Template 8am - 6pm

Free Work Schedule Templates for Word and Excel (12)

Sun-Sat Weekly Work Schedule Template, 24-hour

Sun-Sat Weekly Work Schedule Template: Create a full weekly plan with this free template, including weekend days. Perfect for retail businesses that need to schedule employees on a Saturday or Sunday, or for scheduling family obligations and other events along with a weekday work schedule.

Sun-Sat Weekly Work Schedule with Two on a Page: This free template provides two calendar views on one page, with weekly work schedules that include weekend days. It’s a blank template that is easy to fill out, read, print and modify.

Sun-Sat Weekly Work Schedule with Notes Template: A free template showing every day of the week, with the addition of notes at the bottom.

Sun-Sat Weekly Work Schedule Template 8am - 6pm: If you need a full weekly calendar, including weekends, this work schedule shows each hour of the day, starting at 8:00 a.m and ending with the 5:00 p.m. hour.

Sun-Sat Weekly Work Schedule Template, 24-hour: Create a weekly work schedule that includes every day of the week and 24 hours for each day.

(Video) How to Make a Weekly Schedule in Excel - Tutorial

Mon-Sun Weekly Work Schedule Template

Free Work Schedule Templates for Word and Excel (13)

Download Mon-Sun Weekly Work Schedule Template

Stay organized with this free weekly work schedule showing Monday through Sunday dates. Each date is bold and easy to see, and each day is broken down into three sections: morning, afternoon and evening.

Shift Work Calendar

Free Work Schedule Templates for Word and Excel (14)

(Video) How to create a work schedule in Excel

Download Shift Work Calendar Template

Similar to the work rotation template above, this schedule provides a yearly view but in calendar form. The format allows you to quickly visualize a work week for any week of the year. Day and night shifts are clearly distinguished, and holidays or vacation days can also be included.

Work Schedule Templates in Word Format

Free Work Schedule Templates for Word and Excel (15)

Download Sun-Sat Weekly Work Schedule 8am - 6pmTemplate

A work schedule can be used to simply plan and document hours worked, but it can also be used for assigning tasks and tracking progress to ensure that deadlines are met, making it a useful tool for project management.Of course, work schedules are not limited to business settings. Even if you’re not scheduling employees, a simple work calendar can be a great tool for personal planning and time management. A blank calendar template makes it easy to make a weekly plan for school, family events, chores, or personal goals.

All of the templates below are formatted for Microsoft Word. Some include times of day while others are blank. Each template is easily adaptable if you need to adjust the days of the week or other details. Each Word template is free to download and compatible with older versions of Word.

Free Work Schedule Templates for Word and Excel (16)

Download Mon-SunWeekly 8am - 6pmWork Schedule Template

Free Work Schedule Templates for Word and Excel (17)

Download Sun-Sat Weekly 24-hour Work Schedule Template

Free Work Schedule Templates for Word and Excel (18)

Download Mon-Sun Weekly Schedule Template, 24-hourTemplate

Free Work Schedule Templates for Word and Excel (19)

Download 5-Day Work Schedule with NotesTemplate

Free Work Schedule Templates for Word and Excel (20)

Download 5-Day Work Schedule, Two on One PageTemplate

Improve Scheduling and Human Resources Efforts with Smartsheet

Work schedules are an essential part of any business to ensure you have the right coverage when you need it. But that is only one piece of your human resources efforts. Finding a tool that makes it easier to track and manage the details of your entire people operations helps increase transparency and efficiency throughout.

Smartsheet is a work execution platform that enables enterprises and teams to move faster, drive innovation, and achieve more. Leading HR professionals rely on Smartsheet to help manage everything from simple onboarding tasks to complex change management, recruiting, and benefits and retirement tracking.

(Video) Dynamic Time Schedule in MS Excel# Project Construction Schedule in MS Excel

Use Smartsheet to maximize ROI on recruiting activities, stay on top of budget, and track internal planning and coordination. Streamline process and paperwork, maintain an auditable database without added effort, and grow your business with better informed, more productive employees.

Try Smartsheet to discover how you can maximize your scheduling and human resources efforts, today.

Free Work Schedule Templates for Word and Excel (21)

FAQs

How can I make a work schedule for free? ›

Calendly. Calendly is an automated schedule maker that lets you program availability, share it with others (via a personalized link), and schedule directly to employee calendars. Scheduling is quick and easy with Calendly. You just input your availability preferences and Calendly does the work for you.

Does Excel have a scheduling template? ›

Microsoft Excel provides templates for a weekly chore schedule, a student schedule, a daily work schedule, and many more. You can download the one you want and customize it with your own data, or you can learn how to create a schedule from scratch.

Does Word have a schedule template? ›

Tip: If you're already in Word for the web, see all the calendar templates by going to File > New, and then below the template images click More on Office.com. You'll be on the Templates for Word page. In the list of categories, click Calendars.

How do I create an employee work schedule in Excel? ›

How to create a work schedule in Excel
  1. Open a blank spreadsheet. Start by searching for the Excel application on your computer or clicking on the Excel icon on your desktop. ...
  2. Create a header. ...
  3. Title your columns with weekdays. ...
  4. List employee names in each row. ...
  5. Enter shift details. ...
  6. Save your schedule.
Mar 17, 2022

How can I make my own work schedule? ›

Just adapt this nine-step work schedule template to craft your own perfect schedule.
  1. Develop a Multi-Step Work Schedule.
  2. Start Every Workday As if you Are Going to the Office.
  3. Decide How Often You Will Work.
  4. Eat Your Lunch.
  5. Decide Your Work Hours.
  6. Accomplish All Work Hour Tasks.
  7. Make Use of a Reliable Time-Tracking App.
Feb 1, 2018

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4. TECH-005 - Create a quick and simple Time Line (Gantt Chart) in Excel
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5. Demo of Restaurant Schedule Template using Excel
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6. Microsoft Excel Shift Planner | Work Calendar | Duty Roster for free Using MS Excel
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